How to Make an Email Signature in Canva

An email signature can save time as it removes the need to type your contact details every time you send an email, which is particularly helpful if you send many emails each day. The easiest way to create an email signature in Canva is by using an “email signature” template. Choose the email signature template that fits your style and begin customizing it to your preferences.

My name is Yana and I’ve been using Canva and other design software for the past 6 years. I have used Canva many times to create my own email signature and it was very easy to make. 

This article will guide you through the process of creating an email signature, either by using templates or starting from scratch. I will also outline the steps to attach the email signature to your email account.

Key Takeaways

  • Canva offers a variety of free email signature templates that you can customize to your liking. 
  • To ensure your signature looks its best, aim for a size of 400 x 200 pixels or 800 x 400 pixels and download it in high resolution.
  • It is advisable to refrain from including social media icons in your email signature as they cannot be clicked as hyperlinks.

2 Ways to Make an Email Signature in Canva

Below, we will explore the two methods for creating an email signature in Canva.

Make an Email Signature in Canva Using Templates

Step 1. You need to start searching for email signature templates from the Canva search bar.

Email signature templates have a dimensions of 400 x 200 pixels. Click on a template to begin designing.

Step 2. Click on the Design tab in the side menu to see all of the free and paid templates. These templates provide a starting point for creating visually appealing and professional-looking designs without having to start from scratch. 

Step 3. Once you’ve selected a template, you can personalize all of its components. Begin by inputting your name, personal details, and contact information. However, it’s not advisable to add social media icons as the file format doesn’t support clickable hyperlinks.

Step 4. When you are done with your design, go to “Share” and save it as a PNG file.

Make a Custom Email Signature

Step 1. Select the Create a design button on the Canva homepage, click on the Custom Size option, and insert your preferred dimensions to start a new design project.

Step 2. Now you can start designing your email signature by experimenting with all of the graphic elements available. You can even add your picture in a round frame to keep your image clean and organized.

Step 3. After completing your design, save it as a PNG or JPEG file. It’s crucial to keep it in these formats as some email platforms do not support PDF and other formats.

How to Add a Canva Signature to Your Email Account

Let’s take a look at how you can attach a Canva signature to your Gmail and Outlook account.

How to Add an Email Signature to Gmail

Step 1. To begin, access the Gmail Settings by clicking on the Settings icon located in the top right corner of your screen. Scroll down until you locate the Signature section, and then click on the Create new button. Name your signature and a new field will appear for you to add your email signature file.

Step 2. Next, click on the Picture frame icon at the bottom of the field. A new window will pop up where you can upload the email signature you’ve just created in Canva. 

Step 3. If you want to include a link to your LinkedIn profile or website in your email signature, you can do so by clicking on the Link icon located at the bottom of the signature field. This allows you to add a relevant link which gives recipients the ability to connect with you professionally on other platforms.

Tip: You can change the email signature settings to decide when you want it to be shown in your emails.

How to Add an Email Signature to Outlook

Step 1. In your Outlook account, click on “Settings” on the top right corner of the screen. Click the “View all Outlook settings” button. Next, select the “Mail” tab and then “Compose and reply”.

Here is where you can add a “New signature”.

Step 2. Enter the name of your email signature and then click on the Picture frame icon to upload the email signature file from your computer. 

Step 3. Insert a hyperlink to your signature by clicking on the link icon.

Once you have completed adding your email signature and any relevant links, click on the Save button located at the bottom of the window. This will ensure that your email signature is saved and ready to be included in your future emails.


Here are the answers to some frequently asked questions regarding email signatures in Canva.

What Size Should an Email Signature Be?

If you use an email signature template in Canva, the default dimensions are 400 x 200 pixels. There are no strict guidelines for the size of an email signature. However, it’s advisable not to create an email signature larger than 300 x 700 pixels.

Why Is My Email Signature Blurry from Canva?

If your email signature looks blurry you can check the image resolution. Try re-downloading the image in PNG format and make sure it’s in high quality. 

Final Thoughts

Designing email signatures in Canva is a simple and enjoyable process. Your email signature makes it easy for the recipient to find and use your contact information, such as your phone number, email address, and website. It also adds a professional touch to your email, making you appear more credible and trustworthy.

Have you ever created an email signature to add in your emails? Feel free to share your experience in the comments section below.

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