Throw the files to your Mac desktop is easy. Getting every file to the place where it belongs and organizing is in a good way is difficult.
What if there’s a tool that understands your needs and knows where to put your files? It would save you a lot of time and lessen your pain from organizing.
Meet Spotless — a smart app that can run by your command. It delivers your files to the place where they belong.
What Is Spotless?
Spotless is a powerful file organizer for Mac and helps you clean up the messy desktop and folders. Just set up the rules within the app, all your files will be organized instantly. What’s more, Spotless can organize your files automatically according to your schedule. Let’s see how Spotless does its magic.
How Does Spotless Work?
After you download Spotless, you will find that all it has is one icon in the Mac menu bar. The key to Spotless is it runs by the rules you set up. If you want Spotless to run smartly, you need to set smart rules.
Click the 3-line icon on the upper right side and go to Preferences.
1. Organize Files Smartly
Once you go to Preferences, click Tasks. Here is the place that you can set up the rules and tell where the files should go.
Think about the task and name it. In one task, you can set different rules for the different types of files. For example:
If you want to sort images by their extensions – PNG, JPG/JPEG. Under this task, sorting images, you can set up one rule for putting all PNG images to one folder, and another rule for putting JPG/JPEG to one folder. So here you create two rules.
After the rules are created, you can drag and drop all images to Spotless and those images will automatically go to different folders by their extensions.
Sound easy? It’s logic work. Think about what kind of files you want to deal with and where you want them to go. Then set up a relevant rule for the task. You are able to use the file extensions, file names, size, tag, modified date and other attributes in the list below.
2. Organize Files On Time
Another useful feature of Spotless is it allows you to schedule when you want to organize your files — the setting of Automation.
In this setting, you can set for one task or many other different tasks.
First, think about where are the files, choose the folder. It allows you to choose which day, what time and how often you want to run the task – organize your files! It’s very flexible and you can decide on your preferences.
3. Organize Files Safely
When you throw all files to the smart rules and let them go by themselves. Sometimes, you might worry whether it runs in the right way, or you can’t find some files. Spotless also has this in its mind. It has conflict management and detailed history.
Conflict management works when Spotless detects the same files already exist in your destination folder when you move that files there again. So when this happens, Spotless will notify you and you can check again how to deal with them.
Bottom line: don’t worry about the same files. You will be notified if Spotless detects it.
Another great feature that Spotless has is history. History contains the files moving routes. Every time there’s a task running, Spotless will keep the history of it. You are able to track and see where your files are moving to, you can check all actions. Not only checking, but also revising or undoing those actions are supported. You can even export the history to your Mac and see everything.
Price and Platform Compatibility
At the time of writing, Spotless only supports macOS.
Spotless is not free. You can get it from its official website and it provides a free 7-day trial. So if you are not sure how Spotless will work for you, get the free trial first and see how it works. The full version of Spotless is $24.99. You can buy it directly from its official website.
You can also find Spotless from Setapp, a software subscription service for Mac. It has 7 days free trial and later $9.99 per month. Once you subscript Setapp, you can use Spotless for free, as well as all other apps on Setapp.
Is Spotless Worth it?
The app is not expensive (just $25). If it optimizes your workflow and saves you a lot of time, it’s definitely worth it.
If you deal with lots of files or images every day, organizing them can be a headache, try Spotless and see how it can improve your productivity. Bear in mind that when you use Spotless, you need to think about the task and rules at the beginning, then drop all your files to it and let Spotless handle your files smartly.
Influenced by the startup culture in the Silicon Valley, Jessica loves building things from zero to one and is keen on following news related to the Big Five tech giants and many SaaS startups.