There are many reasons to own a printer. Some people need them for documents, some people need them for envelopes, and other people need them for labels. However, with so many different models out on today’s market, it’s hard to find just one model that perfectly fits your needs. That’s where this guide comes in.
While you can spend hours looking at page after page of new printers, the following sections make that search much easier by breaking down the best models for labels that money can buy. No matter what labels you need to print, you’ll be able to find something that meets your needs.
- Few printers have as many features as the Canon PIXMA. Not only does it print labels and documents, it also comes with an auto on/off feature, features ADF capability, and works with the Canon Print App.
- If you want a laser printer for labels, the OfficeJet 3830 is the way to go. This machine gives you high-quality documents and can print on a wide range of paper, regardless of stickiness or size.
- The HP DeskJet 2622 is a compact, wireless printer with excellent connectivity. The small size and extra functionality make it great for people who need to print a lot of labels at home.
Who Should Get This
Obviously, every printer in this guide is aimed at people who need to print labels. That includes users who want to get some for fun, as well as those who need them for more professional purposes. Either way, the devices outlined below will give you great results. That being said, if you don’t have a need for labels, you can likely find a document-only printer at a more affordable price.
Best Printer for Labels: What to Consider?
Inkjet vs. Laser
When getting a printer, you first have to decide if you want an inkjet or laser model. While there’s nothing wrong with either option, they both have unique characteristics that you may or may not want. Inkjets provide better color quality but are also harder to maintain. They tend to cost more down the line as well. In contrast, laser models have a higher page yield and can work faster. The choice is up to you.
No matter how much a printer costs upfront, you’re going to have to buy some sort of cartridge down the line. That can be a pain, especially for certain models that only take extremely specific brands. Always check what types of ink (and cartridges) your printer takes. In addition, see if they can be refilled manually rather than replaced. While that’s more work on your end, it cuts down on costs as time goes on.
At its base, every printer will be able to handle regular paper. However, only certain models can go above and beyond that standard. Check what materials you need to print (labels or otherwise) and then get a machine that can easily pump them out. Many current models have special trays that are able to handle heavier paper, and some even have a second tray for different or unique stock.
Best Printer for Labels: Our Picks
1. Canon PIXMA
The Canon PIXMA is an all-in-one device capable of printing, scanning, copying, and faxing. It happens to do a great job of printing labels too. That multi-functionality then combines with the excellent connectivity options (WiFi, AirPrint, and USB) to create one of the most versatile options on the market. However, this device isn’t just flexible, it also happens to be incredibly easy to set up and use. That makes it perfect for users of all types.
You also get a lot of technological features here. The printer has Wireless Connect and links up to the Canon Print app so you can quickly print anything right from your smartphone or tablet. There is also an auto power on/off to save you energy and the voice-activated printing works like a dream. On top of that, it features If This Then That, which means you’ll never get stuck or caught off guard while using the device.
What We Like:
- Auto Power On/Off
- Works with Canon Print app
- Wireless connectivity
- Low price point
- If This Then That support
- USB compatible
What We Don’t Like:
- Can use up a lot of ink
Few label printers give you the power or functionality of the OfficeJet 3830. This device gives you the ability to print, scan, or copy anything you might need through the excellent LCD touchscreen and numerous advanced features. That makes it perfect for bulk jobs and people who need a lot of different documents in a short period of time.
The number one reason this works so well for labels is that it’s able to print papers on a wide range of different paper stocks, regardless of their thickness of stickiness. If you can dream it up, the OfficeJet 3830 can print it. As an added bonus, it comes with the quiet mode to give your ears a break when you’re busy cranking out your latest labels.
What We Like:
- HP Smart App
- Excellent quality
- Works with smartphones and tablets
- Auto wireless connection
- Simple set up
- Can print on all stocks
- Prints quickly
- Optional quiet mode cuts down on noise
- 1-year limited hardware warranty
What We Don’t Like:
- Won’t last as long as similar models
If you want a more affordable way to print labels, the HP DeskJet 2622 is your best bet. This will give you great results at a reasonable price, and does so without cutting any corners. It’s a great all-in-one device that holds 25 sheets and naturally reduces jams. It’s even quite easy to use thanks to the simple control panel. Anyone can set it up without any hassle.
As with other HP models, this works with the strong, effective Smart App feature so you can quickly print from and scan to any of your mobile devices. It has wireless connectivity especially for that purpose but also works with a USB cable for a more traditional setup. The shell is quite compact, which means this can easily fit into any space, and it’s lightweight as well. If you like to take your printer around, this is the way to go.
What We Like:
- Intuitive LCD
- Great for mobile printing
- Easy to monitor ink levels
- Able to print, scan, and copy
- Compatible with HP Smart App
- Smartphone and tablet connectivity
What We Don’t Like:
- Lacks premium features seen in more expensive models
Useful Tips and Information
Printing labels can be a great experience, but, as with any technological endeavor, it can be tricky if you’ve never done it before. While you can always go into the process blind, it’s often better to read into basic tips to make sure you’re properly prepared.
Printers are important pieces of equipment with a lot of moving parts. As such, you need to take care of yours if you want it to last a long time. The maintenance tips outlined here will ensure you get many years out of yours.
Printing labels is a simple and fun process once you have the proper equipment. There are many devices out there, but the ones here excel at getting you the labels you need. Do your research on their differences and then use that knowledge to find the one that fits your lifestyle.
What printer do you use to print labels? Are there any we missed? Let us know in the comments below!
Chris is a lifelong tech enthusiast with a broad range of interests including coding, data analysis, traveling, and more. He used to work as a software programmer immersing himself in the world of codes, now he finds it more interesting talking to real people.